About our company:
We are a client-focused, growing tax preparation firm dedicated to providing accurate and efficient services. We are seeking a highly organized and proactive Virtual Administrative Assistant to support our team and ensure seamless remote operations. This is an excellent opportunity to contribute to a dynamic and supportive virtual work environment.
What we're looking for:
We're looking for an Administrative Assistant who will provide essential remote support to our tax preparation team, handling a variety of administrative tasks to ensure efficient operations. This role requires excellent communication skills, strong organizational abilities, and the capacity to work independently in a virtual setting.
Responsibilities:
- Manage incoming and outgoing communications via email, phone, and virtual messaging platforms.
- Provide professional and timely responses to client inquiries.
- Schedule and confirm virtual client appointments.
- Send appointment reminders and follow-up communications.
- Manage virtual calendars and schedules.
- Assist with digital data entry and record keeping.
- Maintain and organize digital filing systems.
- Assist with basic digital bookkeeping tasks as required.
- Coordinate virtual meetings and appointments.
- Assist with managing project deadlines and virtual task assignments.
- Help maintain the Tax Preparer's virtual schedule.
- Assist with special virtual projects as assigned.
- Provide general remote administrative support to the tax preparation team.
Qualifications:
- Proven experience as a Virtual Administrative Assistant or in a similar remote role.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills in a virtual environment.
- Proficiency in virtual communication and collaboration tools (e.g., Zoom, Google Workspace, Microsoft Teams).
- Ability to prioritize tasks and meet deadlines independently.
- Strong attention to detail and accuracy.
- Reliable high speed internet access, and a quiet home office work space.
Skills:
- Virtual Administrative Support
- Remote Client Communication
- Digital Document Management
- Virtual Scheduling
- Digital Data Entry
- Virtual Organization
- Remote Time Management
- Virtual Customer Service
- Proficiency in Virtual Collaboration Tool